Superintendent certified letter Pa homeschool law

Should You Respond To Unauthorized Requests From School Administrators?

When the Pennsylvania homeschool law was amended in 2014, it identified limited circumstances and a precise procedure that a superintendent is required to follow to contact a supervisor of a home education program.

When Law Authorizes Communication

According to the law, the superintendent is only authorized to contact a supervisor if:

  1. the supervisor fails to submit an evaluator’s certification by June 30; [24 P.S. §1327.1 (h.1)]
  2. the superintendent has a reasonable belief that an appropriate education is not occurring [24 P.S. §1327.1(i.1)]; or
  3. the home education program is not in compliance of any other provision of the homeschool law [24 P.S. §1327.1(j.1)].

Certified Letter is Required

In each scenario identified in the law, the superintendent shall send a letter by certified mail, return receipt requested to the supervisor of the home education program. The letter should include the basis for the superintendent’s reasonable belief that an appropriate education is not occurring or that the home education program is out of compliance.

The law outlines the supervisor’s responsibility under each circumstance and the consequences for failure to comply or respond.

It’s important to note that the law does not authorize any other manner of communication (email, phone call or regular US mail) by any other school employee.

Common Practice Disregards Law

It’s not uncommon for school administrators or employees other than the superintendent to contact homeschool supervisors by phone or regular mail to request information or action. Compounding the problem, the request usually is not required by the homeschool law.

This puts parents in a difficult position. Should they respond at all since the form of communication and/or the communicator is improper? Should they curtly reply that the author or caller has not followed proper procedure without getting into the appropriateness of the request? Will the matter escalate even though the homeschool parent is in the right? These are all questions that are impossible to answer.

It can be intimidating and take a lot more energy to duel back and forth when a matter could be settled by referring an uninformed administrator to a clear provision of the homeschool law or replying that the request is not authorized.

What Should a Supervisor Do?

How and if you respond to an improper (not by certified letter) request by a school administrator is a personal matter and will likely depend on how distracting or disruptive the matter becomes.

I always advocate complying without over complying. I also understand that responding when the form isn’t proper perpetuates the improper behavior. However, I don’t blame any parent for responding to a request without spending the additional energy of educating an ill-informed school employee or corresponding back and forth until a certified letter is sent.

I can’t tell you how to proceed because it depends on your barometer for nonsense, how much extra time you have and your tolerance for things to go drag on. The question I ask is, “will you sleep at night either way?” Will you be annoyed with yourself if you reply even if the form isn’t proper? Will you be a nervous wreck if you ignore the request or insist on the proper procedure from the superintendent? I completely understand the adrenaline rush when you’re on the other end of any communication with the school district.

In this post, I’ll outline the different ways to approach this predicament.

Let’s assume, for purposes of this example that you filed an affidavit with all the required information and attached a proposed list of objectives. A secretary calls on your home phone (which was listed on the affidavit) to request that you register your children with the district.

In this scenario, neither the form (phone call), the person nor the content is authorized by the homeschool law. The trifecta of over-reaching, but pretty common.

Other common requests not required by the homeschool law include identifiying grade level of the students, birthdates, medical records or proof of residency.

1. Do Nothing

Since the communication was not from the superintendent via certified mail, return receipt requested, you are not legally obligated to respond. Ignoring the request is easy for some, not so easy for others.

Ignoring the communication is a perfectly reasonable and legal option. It could trigger additional communication or interference. I don’t say that to scare you but to inform you.

2. Respond to the Form, Not the Substance

Another option is to respond by informing the person making the request that the communication does not meet the legal procedure identified in the home education law.

Whether the next communication will be proper is hard to tell. You may be volleying back and forth until the superintendent sends a certified letter with the unauthorized request. In which case, I would advise you to reply in a timely manner as indicated in section j.1 of the homeschool law. Substantively, you can assert your position that the information is not required by the law.

3. Respond to the Substance

If you decide to put the matter to rest (for now) by informing the person on the other end of the request that the information is not required by the law, I would also let him or her know that the form of the communication is improper and that only the superintendent is authorized to communicate with a supervisor. I don’t expect this approach to change the procedure in the future but it’s worth a try.

If a failure to reply results in a threat (home visit, truancy charge, etc.), I would respond immediately by phone and email to the person issuing the threat and to the superintendent and reiterated via certified letter addressed to the superintendent, return receipt requested. This is not likely to happen but I think demands immediate attention on your part.

You might be interested in getting a copy of the guide I created to help you draft a response because the problem of unauthorized requests by school administrators is not likely to be resolved anytime soon.

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Posted in PA Home Education Law.